How to Choose the Best Venue for Business Events in China
When planning a business event in China the location can be make-or-break. Whether it is a one-off meeting or a multi-day conference, you need a wow factor, one that builds impressive memories for the attendees, and confirms you as the go-to person for the best events. However, finding this wow factor can be complicated, especially from a distance, but it all boils down to a few key ingredients.
Taking the Easy Way Out
The most obvious and most common approach is to contact a large brand of hotel. After all, this is where most events are held so they have the most experience. But a fantastic event planner needs a fantastic event, so simply creating another event like all the others isn’t good enough, it needs a wow factor.
Finding the Wow Factor
In China, restaurants are a great option for meetings and events, but there are thousands to choose from. Some have incredible views over the city, an unforgettable backdrop to your event. Others are decorated to transport your guests to another world. An experienced business event travel company on the ground knows not only which ones have the wow factor, but which ones can deliver on the international standards expected for a business event.
Another way to get your delegates out of the boring business hotels is a rooftop swimming pool or tennis court. Many people don’t know or think about these areas but with a little creativity, they can be transformed into incredible spaces that will have your guests talking about your event for years to come.
Delivering on Expectations
Choosing an unusual venue can turn your event from ordinary to extraordinary, but these venues can be hard to find if you don’t know where to look, and when you do find one of these venues, you need to ensure you get the right deal and the right delivery on the day.
Technical facilities such as multimedia, computer connections and projectors have to be assured. Is the food in line with your expectations or are you just going to be serving standard hotel fare? What is the medical backup should anything arise, and what if the weather goes south? Having someone with an understanding of your expectations on the ground and in the know is key.
It’s Not What You Know, It’s Who You Know.
Finding a business event planner in China that already has relationships with amazing venues and spaces gives you access to services that wouldn’t be available to the general public. Having them on the ground to manage logistics, space management and catering as well as smooth out any problems that arise ensures you’ll deliver a wow factor event that exceeds expectations. After all, the last thing you want is your event guests saying: “Wow,” for all the wrong reasons.
Download our Business Events Planner with a checklist of everything you need to make your next business event a success.